A Day in the Life of a Youth League Administrator

July 5, 2016

Todd Grant

Although it may be listed as a part-time opportunity, being the league administrator for a youth sports team is a full-time job. From scheduling practices to ordering uniforms and communicating all that information with team members, coaches and parents… a league administrator’s day is never over. So, who are the league administrators – the people behind the scenes of the youth sports world? What do league administrators do and what challenges do they face? By exploring a day in the life of a youth league administrator, we can better understand their place in the world of youth sports, as well as learn the challenges they face every day.


Who are league administrators?

Behind the scenes of every youth sports team is a league administrator handling practice schedules, uniform ordering, team paperwork, and more. Usually, these league administrators are volunteers whose main goal was to help out their local sports team or school team and mentor young athletes. They are committed to dedicating their time and energy to make sure the sports season runs smoothly. These individuals are responsible for communicating information and updates with the team members, parents, coaches and volunteers. That’s a lot of names, numbers and information to keep track of – and that is why their role is so important.


What do they do for the team?

League administrators are responsible for keeping everything running smoothly on and off the field. They contact coaches to arrange practice schedules, they contact players and their parents to arrange transportation, they handle travel arrangements and tournament schedules, etc. The list is quite long, and also includes ordering new uniforms for the sports season and collecting payments and order forms from each team member. These tasks can be very time consuming, and take up precious time the league administrator could be spending with the team and young athletes.


What kind of challenges do they face?

As a league administrator, the challenges are many. It can be hard to find time to finish all the necessary paperwork for the season. But most of all, it can be hard to find time to spend with the actual team. As a volunteer for a youth sports team, mentoring and helping young athletes is the most important benefit. With an overwhelming amount of administrative duties, these league administrators may struggle to spend quality time with the athletes they have volunteered to help.


How can their job be easier?

Setting up a uniform sale or collecting forms and payments from everyone on the team can seem like an impossible task for these administrators, let alone finding the time to schedule practices and get everyone where they need to be. One way for league administrators to save some time on paperwork to make more time for mentoring young athletes is to choose a simpler method for selecting, ordering and distributing team gear. With a great online platform and an easy-to-use system, each player can quickly make uniform size decisions and select any spirit-wear and fan apparel on their own. With that difficult task lifted from the league administrator, they will have more time for the things that matter most – helping young athletes succeed at sports.

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